Privacy Policy
A legal disclaimer
The categories of Child information that we collect, hold and share include:
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Personal information (such as name and address)
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Characteristics (such as ethnicity, language, nationality, country of birth and free school meal eligibility)
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Attendance information (such as sessions attended, number of absences and absence reasons)
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Assessment information
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Medical information, SEN information
Why we collect and use this information
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We use the client data:
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to support child
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to monitor and report on child progress
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to provide appropriate pastoral care
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to assess the quality of our services
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to comply with the law regarding data sharing
The lawful basis on which we use this information
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We collect and use child information under General Data Protection Regulation 2018 (GDPR) and any subsequent legislation on information handling and privacy. We will do this through our policy and procedures. We will support you with any questions or problems that you may have with the Data Protection Act 1998, General Data Protection Regulation 2018, the Human Rights Act 1998 or the Freedom of Information Act 2000. If we cannot help you, we will give you advice on where to get the information you may need.
Collecting child information
Whilst the majority of child information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain child information to us or if you have a choice in this.
Storing child data
We hold data for up to 21 years for child protection services. Some accident form will be held for 40 years. If you wish to receive the exact date for your records, please ask.
Who we share child information with
We routinely share information with:
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Clinical supervisors
Why we share child information
We do not share information about our children with anyone without consent unless the law and our policies allow us to do so.
We share information with supervisors to ensure we are meeting the needs of the child to a suitable standard
Requesting access to your personal data
Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact the nursery office manager.
You also have the right to:
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object to processing of personal data that is likely to cause, or is causing, damage or distress
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prevent processing for the purpose of direct marketing
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object to decisions being taken by automated means
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in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
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claim compensation for damages caused by a breach of the Data Protection regulations
If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/
Contact
If you would like to discuss anything in this privacy notice, please contact:
Eleanor Stacey
Updated Jan 2025